Job Category: Supply Chain

We deliver product into stores on time, in full and cost effectively, to ensure availability to our customers when they are in our stores to shop.

ADMIN CLERK – 6 MONTHS CONTRACT

POSITION:         ADMIN CLERK – 6 MONTHS CONTRACT (B4)

DEPARTMENT:  SUPPLY CHAIN (Durban Distribution Centre) 

LOCATION:        Durban 

Are you organised, reliable and ready to make things happen? Our Durban DC is looking for an Admin Clerk to support daily office activities, keep records up to date and help everything run smoothly. If you have an eye for detail and a passion for getting things done, we want you on our team!

PURPOSE OF THE POSITION: To provide a general administration function in the DC through general office and DC duties.

KEY RESPONSIBILITIES

1. Finance duties

1.1 Provide finance admin assistance to the DDC

  • Submission of invoices on SAP
  • Ensure that statements are updated
  • Check BVAR expenses against budget
  • Liaise with Suppliers with regards to invoices and statements
  • Request Supplier quotes for submission and approval
  • Allocate purchase order numbers
  • Follow-up with Suppliers with regards to outstanding order and invoices
  • Request payment remittance from Central Office Finance department and send to Suppliers
  • Respond to Supplier queries and escalate to Assistant DC Manager if required

2. General administrative duties

2.1 Provide a general administrative function in the DDC

  • Order stationery, consumables and refreshments and ensure that it remains within budget
  • Capture the DDC leave days to ensure compliance  
  • Update casual labour timesheets and submit to Assistant DC Manager for approval
  • Update the non-stock report for country consumables on a daily basis

 2.2 Reception duties

  • Answer telephones and direct calls

3. Assistance to Country Distribution Centres

3.1 Provide finance admin assistance to the Country DC

  • Order of tape / seals for the containers
  • Order labels for cartons 
  • Capture invoices of orders placed on SAP 
  • Liaise with Country DCs and provide assistance with general queries (e.g follow-ups on orders)
  • Submit Country DC invoices and quotes for approval
  • Update relevant reporting

4. Health & Safety

4.1 Health & Safety

  • Perform monthly H & S inspections and follow-up on identified issues
  • Attend the H&S meetings
  • Take minutes and ensure that all filing are in order
  • Assist with H&S audits 

5. Ad hoc duties

5.1 Ad hoc duties and involvement in projects as required

  • Participate in ad hoc duties/projects when required
  • Assist Assistant DC Manager with SK Culture and AfriCare events
  • Assist Imports & Exports departments as and when required

JOB REQUIREMENTS

  • Grade 12 and 2 years’ relevant administrative experience
  • DC experience will be advantageous
  • SAP experience will be advantageous
  • Computer Literacy – Intermediate
  • Able to work under pressure and meet deadlines
  • South African Citizen

Competencies required: Honesty; Passion; Resourcefulness; Attention to detail; Accuracy; Administrative skills; Communication skills; Planning and Organising; Time management; Problem-solving; Relationship building; Teamwork; Ability to work independently.

CLOSING DATE: 4 Nov 2026

To apply send your CV to Sandile Zikhali at sandilez@pepafrica.com

By submitting your application, you are giving PEP Africa implicit consent to the storage and processing of your personal information. PEP Africa strives for equal opportunity in terms of its employment equity guidelines.

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